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GTD® focus - A Must Know GTD® Correlation!

Thumbnail of the video “GTD® focus - A Must Know GTD® Correlation!”
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Author: GTD® focus
Categories: Productivity
Tags: productivity
Views: 2 · Last viewed: 2026-10-16 08:08 UTC

Short Summary

Main recommendation: Treat the weekly review as a reflection and recalibration session, not a catch-up session, and protect it on your calendar even in busy weeks. The speaker, a GTD coach, observes that clients who keep space for predefined work, defining work, and unplanned work complete their weekly review, while those with back-to-back weeks tend to skip it and fall into a snowballing busy cycle.

Key Points

  • Clients who have calendar space for predefined work, defining work, and unplanned work tend to complete their weekly review, though even then perfect planning isn't always achieved and some weeks require renegotiation.
  • Busy weeks with back-to-back meetings, new initiatives, or family and community demands often cause clients to blow off the weekly review (the speaker jokes 'not that I've ever done that'), which lets clarifying and organizing fall behind.
  • The speaker uses a sailing analogy: after each race, sailors reflected on how the race went and prepared the boat for the next one, and the same maintenance logic applies to personal and professional life.
  • Across many clients, no one has said a weekly review was a waste of time; people are usually surprised at how powerful it was and how little time it took.

Details Worth Noting

  • Concrete instructions:
    • During the weekly review, focus on reflecting on what happened over the last week or two, rather than doing clarifying, organizing, or work during that session.
    • Ask how to recalibrate and renegotiate for the upcoming week or weeks to regain control.
    • If you find you need to catch up on clarifying and organizing emails, paper, or meeting notes, schedule that time in your upcoming calendar.
    • If you need to get more work done, schedule that work in your calendar.
    • If the weekly review turns out to be only a ground-level review, schedule a project review or calendar review as needed.
    • Keep the weekly review on your calendar and do not blow it off, especially in busy weeks.
  • The speaker is not perfectionist about planning: some weeks need renegotiation and recalibration rather than full planning.
  • The speaker frames the weekly review as maintenance, comparable to maintaining a body, home, property, lawn, or garden.