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GTD - Introduction to the GTD® Organizer

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Author: GTD
Categories: Productivity
Tags: productivity
Views: 2 · Last viewed: 2026-10-16 03:06 UTC

Short Summary

Main recommendation: Use the GTD Organizer, a digital, editable PDF designed around David Allen's Getting Things Done (GTD) methodology, as a paper-planner-style alternative to traditional list managers. It comes in a Complete version (all 10 pre-designed sections in one file) or as separate segmented sections, and the choice depends on whether you can move or insert pages in Adobe Acrobat Pro or Standard.

Key Points

  • The package includes an educational guide, "GTD and Paper Organizers," which explains how to apply GTD to each section.
  • The Organizer covers a 2014 (starting in December) Week at a Glance calendar (U.S., military, and international time), Next Actions lists by context, Agendas (including People lists), Projects with Project Support pages, Someday/Maybe, Focus and Direction worksheets, Reference, Contacts, and Notes.
  • Every section is editable, so you type directly into the PDF in place of a paper planner or electronic list manager.
  • The Complete guide is about 255 pages; the segmented version is useful if you already keep a calendar or contacts elsewhere and only want certain sections.

Details Worth Noting

  • Concrete instructions: Open the PDF in any reader and use the Bookmarks icon (or the Table of Contents, depending on the app) to jump to a section. Click into a field and type to edit. Use the Next Actions section by writing an action under a context such as Anywhere, Calls, Computer, Errands, Home, Office, or Waiting For, then tab to the due-date field and enter a date in any format. Use Project Support pages to list the supporting items under each project. Use the Focus and Direction worksheets to map Areas of Focus, accountability, and three-year goals.
  • Page-moving limitation: Only Adobe Acrobat Pro or Standard lets you move, extract, or insert pages between sections. Adobe Reader and Apple Preview users cannot, so if you need more pages, choose the segmented version, which has roughly 10 Notes pages instead of 2 or 3.
  • Complete version lists one Errands list and one Home list per type, while the segmented next-actions section includes Home, Office, and Waiting For.

Bottom Line

The GTD Organizer is best suited to people who want a paper-style GTD system in a digital format, and whether you need the Complete or segmented version depends on your PDF software and whether you already track your calendar and contacts elsewhere.